Part-Time Higher Education 2024-25

As a duty of care to staff and students, the College reserves the right to terminate the enrolment process where there is evidence a person could be a threat or danger to others. Declaring convictions may not prevent you from being offered a place but failure to disclose could result in disciplinary action or your enrolment being cancelled.

Please state which course(s) you wish to enrol on (including course codes if known)

Please complete one of the following sections, whichever is relevant to you. If section C applies, evidence must be provided at enrolment to confirm a fee concession

Imagery

On occasion you may be photographed/filmed in your classroom, around the College or at an event. Your image, name and/or coursework may be used to celebrate student success or to promote courses and the work of the College.

Mailing List

You can unsubscribe at any time by clicking the link in the footer of our emails or by emailing marketing@esc.ac.uk. If you would like more information about GDPR, please visit the policy pages on our website or visit www.ico.org.uk.

I am satisfied that:

• The suitability of the programme and the entry requirements for it have been explained to me.
• I have received information, advice and guidance on my choice of learning programme and progression routes. (not applicable for Adult Community Learning and non-qualification courses)

Declaration:

• I formally accept the learning programme specified on this agreement.
• I certify that the information I have provided is complete and correct.
• I am satisfied that the costs associated with the programme and any fees that I may be liable for during the academic year have been explained to me.
• If any proposed payment via a loan or employer is not fulfilled, or I withdraw, the liability for any unpaid fees will revert back to me. In the event that a debt collection agency is involved then I will be liable for tuition fees plus any legal and administrative fees incurred.
• I understand that refunds will only be issued in the event of the course being cancelled by the College or in exceptional circumstances in line with the College Refund Procedure (copy available on request).
• I agree to abide by the College regulations and with the Learning Contract (available at www.esc.ac.uk or www.esc.ac.uk).
• I authorise the College to provide appropriate information to my parent(s) or guardian(s) or employer, sponsor or Student Loan Company (if appropriate) on progress and attendance on courses for which I have enrolled, or in the event of any cause for concern or a medical emergency.
• I confirm that I have read the Enrolment Terms & Conditions (available at www.esc.ac.uk/enrolment-terms-conditions or www.esc.ac.uk/about-esc/policies-and-procedures).
• I agree to be contacted by the College after the end of my course to establish destination data (including Apprenticeship progression) for use within the College reporting mechanisms.

College Privacy Statement

We are committed to ensuring that your privacy is protected and we adhere to the provisions of all relevant data protection legislation, including the General Data Protection regulations (GDPR). The information we collect will be kept securely and used to manage and administer your enrolment and support you in a course of study at the College.

We require special category personal information (e.g. medical information) as part of the enrolment to be able to support your needs and provide you with any reasonable adjustments. We have obligations to share your personal information with the following organisations:

• Government Funding Agencies
• Local Authorities

We may also share your personal information with third parties who provide services to the College. We have data protection agreements with these organisations to ensure that your data continues to be secure. Your data will only be used for the prescribed purpose:

• Student Management Information Systems
• Examination Awarding Bodies
• Organisations that provide us with e-portfolios for tracking learning and individual learning plans
• Organisations who provide Virtual Learning Environments and Learning Accounts
• Organisations that collate destination information after you leave/or complete your course

ESFA Privacy Notice 2024/2025 | How We Use Your Personal Information

This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).

The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.

We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr

ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.

For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter ( https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the DfE Privacy Notice ( https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education)

I confirm that I have read the Learning Agreement Declaration (section 10) as well as Marketing (section 9).

Please click Submit to confirm the above statement.